Departments

Town Clerk

Mary Ann Trickey

2716 County Road #47
Canandaigua, NY 14424
(585) 394-0036, ext. 1 (Voice mail is available)
(585) 394-8714
Description:

A Town Clerk is a....

 

Notary Public: The Town Clerk offers a notary service at no charge.  A notary witnesses and authenticates documents and performs certain other acts of verifying papers.   (Please remember:  the notary MUST witness the signing of the document).

 

Public Relations Officer:  The Clerk's Office is considered the center of local government, an information source and gateway for the community to the offices of the Town and other government agencies and services.


Recording Secretary:  Authors minute books, the only official record of the activities of Town government.  The resulting volumes are retained permanently for legal and historic purposes.


Records Management Officer:  Custodian of all Town records, responsible for active files, storage and disposition of inactive records, and the careful maintenance of archival material.


Administrator of the Freedom of Information Law:  This Law guarantees your right to know the workings of the government.  (See below - Foil Request Form under documents)


Filing Officer:  Maintains records of adopted Town Ordinances and Local Laws, Town Oaths of Office, resignations, petitions, proof of publications, annual budgets, assessment rolls, fiscal reports, bond/note registers, zoning ordinances and maps.  Maintains public signboard, advertises and receives bids for purchase of Town materials, files burial permits from cemeteries located within the Town.


Licensing Officer:  Issues State licenses/permits, including marriage, dog, conservation (hunting and fishing), games of chance, bingo and handicapped parking.  Issues Town licenses/permits mandated by Local Law (i.e. recycling/trash)


Cash Control Officer:  Is responsible for numerous duties related to billing, and the collection and disbursement of funds.   All incoming cash is recorded and disbursed to State, County and local fiscal officers.   The Town Clerk also contributes to Town and departmental budget preparation, management of petty cash, general purchasing and assisting with State and internal audits.


Registrar of Vital Statistics:  Keeper of all birth, death and marriage records within our community, issuing birth, death and marriage certificates, burial permits, as well as conducting genealogical searches.


Secretary to the Town Board:  Involving various secretarial duties as well as correspondence.


Tax Collector:  In Hopewell, as well as in many other Towns, the Town Clerk is also the Tax Collector.


Water Bill Collector:  Water Billing questions and payment of water bills are also handled by the Town Clerk.  

Please make Checks Payable to: 

 

Hopewell/Canandaigua Water Districts

2716 County Road #47

Canandaigua, NY 14424

 

To Pay in Person, Please Visit Us at:


Hopewell Town Hall

2716 County Road #47

Canandaigua, New York

 

Regular Business Hours: 

 

Monday - Thursday , 8:00 AM - 12:00 NOON and 1:00 PM - 4:00 PM

Wednesday 5:00 PM - 7:00 PM

 

Payments may be made with Checks or Cash (Full Payments will be Accepted)

Credit/Debit Cards are not accepted at this time

 

You are reminded to:  Please write your account number on your check.

 

Responsibilities:

The Office of the Town Clerk is historical in traditions, having served as a direct link between the residents and their local governments since Biblical times... Acts, Chapter 19, Verse 35 "... and when the Town Clerk had appeased the people..."


While Town Clerks are generally credited with issuing licenses, that is only a small part of this complex job.  Law mandates many duties, but many more go well beyond those mandates as Town Clerks serve as a major source of information to all.


Officials:
Shawn L. Cotter, Deputy Town Clerk ()
Phone: (558) 394-0036, ext. 1
Documents:
Birth (PDF - 8.0 KB)

DOCUMENTATION MAY NEED TO BE PROVIDED SHOWING YOU ARE ELIGIBLE TO RECEIVE THESE RECORDS.

Death (PDF - 7.4 KB)
DOCUMENTATION MAY NEED TO BE PROVIDED SHOWING YOU ARE ELIGIBLE TO RECEIVE THESE RECORDS.
DOCUMENTATION MAY NEED TO BE PROVIDED SHOWING YOU ARE ELIGIBLE TO RECEIVE THESE RECORDS.
Genealogy (PDF - 14.0 KB)
Voucher (PDF - 23.9 KB)